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JOB VACANCY

Administrative Assistant

Job Description

Job Brief:

We are looking for a responsible Administrative Assistant to perform a variety of administrative tasks for our association.

Duties include managing our association’s general administrative activities, enrolling new members, renewing existing members, marketing, and selling the associations events publications.

Administrative Assistant Responsibilities Include but are not limited to:

• Preparing and keeping DAEA official records
• Act as the point of contact for members by keeping members updates, answer all phone calls, emails and social media enquiries
• Ensure the efficient and smooth day-to-day operation of the association
• Maintain an updated membership database by inputting customer profile, following up for renewals, preparing and distributing quarterly updates to members.
• Organize member activities
• Manage association’s social media accounts
• Market the association, events and publications as per targets
• Plan and professionally run all member activities and events
• Plan meetings a take detailed minutes and distribute minutes and follow up on actions
• Write and distribute all members’ correspondences
• Develop and maintain a filing system of all documents both soft and hard copies
• Manage office supplies and research new deals and suppliers
• Prepare sales presentations, organize the material and schedule presentations about DAEA
• Identifying sales opportunities and present benefits of products effectively to sell the DAEA products and events
• Persuade potential customers to buy DAEA’s products / services
• Accomplishing the agreed levels of sales activity to raise revenue
• Follow-up and maintaining detailed records of all sales activity
• Provide sales vs. projection results by preparing and forwarding sales tracking reports.
• Reconcile and submit event reports
• Maintain the stock details of the association’s products and track stock movement
• Liaise with the DAEA committee chairs on any queries requiring escalation
• Report to DAEA CEO on any matters that require attention of that office

Skills

• Professionalism, strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills with all levels of professionals.
• little or no supervision
• Honesty, integrity and strong life skills and values
• Attention to detail and problem solving skills
• A positive attitude, self-driven, enthusiastic and ready to learn on the job
• Passionate about customer service excellence
• Excellent time management skills and the ability to prioritize work
• Social media management skills
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)

Education and Qualifications

• Degree or diploma holder in Business Administration or office management
• Additional qualification such as Information Technology, secretarial skills, graphic design, sales and marketing will be a plus
• Experience in office administrative work is an added advantage

Contacts:

Interested persons should send their CVs to: service@daea.or.ke before or on 22nd January 2021. You can also visit www.daea.or.ke for more information

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Participants during a workshop on Practical Research Statistics held on 21st February 2020 at United Kenya Club